Renewing your RAKEZ licence is a vital step for maintaining uninterrupted business operations. This guide provides a detailed roadmap, covering required documents, step-by-step instructions, and tips to ensure a hassle-free renewal process. Avoid fines, comply with regulations, and keep your business running smoothly.

Why Timely RAKEZ Licence Renewal is Crucial for Your Business

Failing to renew your licence on time can have significant consequences, including operational disruptions, financial penalties, and reputational risks. Timely renewal ensures that:

• Your business remains compliant with RAKEZ regulations.
• You avoid late fees of AED 50 per day and third-party fines.
• Stakeholders and clients retain confidence in your operations.

Key Documents Required for RAKEZ Licence Renewal

To renew your licence, RAKEZ requires specific documents depending on your company’s structure (corporate or individual shareholders) and registration location (mainland UAE, UAE Free Zone, or international). Here’s a detailed breakdown:

1. Corporate Shareholders’ Documents

• If the parent company is registered in mainland UAE:
  • A valid trade licence issued by the Department of Economic Development (DED) in Ras Al Khaimah.
• If the parent company is registered outside the UAE or in a UAE Free Zone:
  • A Certificate of Good Standing or an Extract from the Commercial Register, legalised and attested up to the UAE Embassy level. This document must also be notarised and attested by the relevant Free Zone Authority, if applicable.

2. Individual Shareholders, Directors, and Managers’ Documents

• A valid passport copy of all shareholders, directors, and managers.
  • If these documents were submitted to RAKEZ previously, ensure they are still valid and not expired.

3. Application and Membership Forms

• A completed RAKEZ Licence Renewal Application Form, signed by the manager or authorised signatory.
  • Include a renewal form for Chamber of Commerce Membership, if applicable.

4. Renewed Lease Agreement

• For businesses using physical premises (e.g., office, warehouse, or land):
  • Submit two signed copies of the renewed lease agreement.

5. No Objection Certificate (NOC)

• An NOC from the relevant regulatory authorities is required for specific business activities.
  • Consult the list of activities and approvals to determine if an NOC is applicable.

6. Financial Audit Reports

• If your business holds an industrial licence, submit audited financial statements.

Step-by-Step Guide to Renewing Your RAKEZ Licence Online

Renewing your RAKEZ licence through the RAKEZ 360 Portal is a straightforward process. Follow these steps for a seamless experience:

1. Log In to the RAKEZ 360 Portal

• Visit the RAKEZ 360 Portal and log in using your credentials.
• Navigate to the “Services” menu and select “Registration Renewal.”

2. Fill Out the Renewal Application

• Provide accurate details in the renewal application form. Double-check for any errors to avoid delays.

3. Upload the Required Documents

• Submit all mandatory documents as per the guidelines.
• Ensure the documents are complete and properly formatted to meet RAKEZ’s requirements.

4. Submit the Service Request and Make Payment

• Complete the payment process through the portal.

5. Address Missing Documents (if any)

• If RAKEZ identifies missing or incomplete documents, upload them promptly to avoid delays.

6. RAKEZ Verification

• The RAKEZ team will review your submission and verify all documents and payments.

7. Receive Your Renewed Licence

• Once approved, download your renewed licence directly from the portal.

Important Guidelines to Avoid Penalties

RAKEZ has specific rules and deadlines that must be followed. Here are the most critical points to remember:

• Avoid Late Penalties: A daily late fee of AED 50 applies after your licence expiry date.
• Amendments: Submit any amendment requests (e.g., licence upgrades or activity changes) at least 60 days before the expiry date.
• Language Requirements: All documents must be in Arabic or accompanied by certified Arabic translations.
• Power of Attorney (POA): If applicable, ensure your POA document is supported by the attorney’s Emirates ID or passport.
• Additional Requests: RAKEZ reserves the right to ask for extra documentation if deemed necessary.

Why Renewing on Time Matters

Renewing your RAKEZ licence on time ensures:

• Continuous business operations without legal complications.
• Avoidance of daily late penalties.
• Maintenance of professional credibility with clients and stakeholders.

To ensure a smooth renewal, follow these best practices:

• Start Early: Begin the renewal process well in advance of your licence expiry date.
• Double-Check Documents: Confirm all documents meet RAKEZ’s requirements to avoid delays.
• Use the Portal: Utilise the RAKEZ 360 Portal for a streamlined process.

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